How to search with Smart Search - x360Cloud

Written By Tami Sutcliffe (Super Administrator)

Updated at July 29th, 2022

Smart Search 

With x360Cloud’s SmartSearch tool, you can quickly perform full-text search operations across all user accounts and connected services to find one or more objects. 

You can even search historical snapshots and version history.  

When you find what you’re looking for, you can view documents and emails directly within the x360Cloud browser, without needing to download content or navigate away from the system. Objects can be backed up directly from OneDrive, SharePoint, GDrive, or as email or calendar event attachments.

Search Best Practices 

As a best practice, please consider the following when using x360Cloud's SmartSearch tool:

  • x360Cloud defines data as objects. 
  • Objects include emails, contacts, calendars, calendar events, files, documents, and similar data.
  • Searching in x360Cloud is not case sensitive
  • For fast and reliable searches, enter specific search criteria. This is especially helpful when trying to find text-heavy objects, like emails or documents. 

smartsearch-with-types.jpg


Search fields 

You can search for x360Cloud objects using the following fields:

Email objects   
  • from
  • to
  • content
  • subject
  • receivedDate
Contact objects  
  • firstName
  • lastName
  • workEmails
  • homeEmails
  • lastUpdated
 Document objects  
  • title
  • authors
  • content
  • fileName
  • lastUpdated
 Event objects  
  •  title
  • lastUpdated
  • location


Search Syntax Examples

 

Find an email subject containing the word 'application'

Syntax: subject: application
 

Find one file within a SharePoint Document Library

Syntax: sites/MySite/Shared Documents/
 

Find all files within a SharePoint Site Collection

Syntax: collections: sites\/MySiteCollection\/
 

Search a specific field that contains one word or another

Syntax: title:(contract OR paper)
 

Search a specific field containing an exact match 

Syntax: from:"John Smith"
 

Perform a relevant search when unsure of spelling

Syntax: title:grene~
 

Retrieve all objects within a date range 

Syntax: receivedDate:[2019-01-15 TO 2019-01-28]
 

Obtain search results with very specific criteria

Syntax: (financial AND document) OR (finansiell AND dokumentera) AND NOT "trouble"

 

Supported File Formats


File formats

Extension example

Microsoft Office document

 .doc, .docx, .xls, .xlsx,  .ppt, .pptx

Mail formats

 .eml, .pst, .msg

Electronic Publication

 .epub

Hypertext Markup Language

 XHTML, HTML, .html, .xhtml, .xht

OpenDocument

 .odt

Portable Document

 .pdf

Rich Text

 .rtf

Database

 .sql

Plain Text

 .txt

Compression and packaging

 .7z, .zip, ARJ, Dump, etc. (RAR is not currently supported)

XML and derived formats

 .xml



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