Smart Search: How to search with x360Cloud

Written By Tami Sutcliffe (Super Administrator)

Updated at December 26th, 2024

Smart Search

With x360Cloud’s SmartSearch tool, you can quickly perform full-text search operations across all user accounts and connected services to find one or more objects.  

You can even search historical snapshots and version history.  

When you find what you’re looking for, you can view documents and emails directly within the x360Cloud browser, without downloading content or navigating away from the system. Objects can be backed up directly from OneDrive, SharePoint, GDrive, or as email or calendar event attachments.

Search Best Practices 

As a best practice, please consider the following when using x360Cloud's SmartSearch tool:

  • x360Cloud defines data as objects. 
  • Objects include emails, contacts, calendars, calendar events, files, documents, and similar data.
  • Searching in x360Cloud is not case sensitive
  • For fast and reliable searches, enter specific search criteria. This is especially helpful when trying to find text-heavy objects, like emails or documents.

smartsearch-with-types.jpg


Search fields 

You can search for x360Cloud objects using the following fields:

Email objects
  • from
  • to
  • content
  • subject
  • receivedDate
Contact objects
  • firstName
  • lastName
  • workEmails
  • homeEmails
  • lastUpdated
 Document objects
  • title
  • authors
  • content
  • fileName
  • lastUpdated
 Event objects
  •  title
  • lastUpdated
  • location


Search Syntax examples

     Syntax example:
                Description:
      fileName:*.pdf
  Find all files with "pdf" extension

     fileName:"My Avatar.jpg"
 Find all files by their full file name

     fileName:*check*
 Find all files that contain "check" in their name

     subject: application
 Find an email subject containing the word 'application'

     title:(contract OR paper)

 Search a specific field that contains one word or another

     From:"John Smith"
  Search a specific field containing an exact match

      title:grene~

  Perform a relevant search when unsure of spelling

      receivedDate:[2019-01-15 TO 2019-01-28]   Retrieve all objects within a date range 

      sites/MySite/Shared Documents/

  Find one file within a SharePoint Document Library

     collections: sites\/MySiteCollection\/

 Find all files within a SharePoint Site Collection
    (financial AND document) OR (finansiell AND dokumentera) AND NOT "trouble"

  Obtain search results with very specific criteria

 

Supported File Formats


File formats

Extension example
Microsoft Office document
 .doc, .docx, .xls, .xlsx,  .ppt, .pptx
Mail formats
 .eml, .pst, .msg
Electronic Publication
 .epub
Hypertext Markup Language
 XHTML, HTML, .html, .xhtml, .xht
OpenDocument
 .odt
Portable Document
 .pdf
Rich Text
 .rtf
Database
 .sql
Plain Text
 .txt
Compression and packaging
 .7z, .zip, ARJ, Dump, etc. (RAR is not currently supported)
XML and derived formats
 .xml 




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